PLR PUBLICATION SCHEME


From 1 October 2013 the UK Public Lending Right office is part of the British Library. Please see the British Library's website for further information on Freedom of Information and the British Library's Publication Scheme.

The information listed below refers specifically to the UK PLR office.

The documents listed under each class will identify the formats available, where the information can be obtained and whether the information is available free of charge or requires a payment.

Choose a class from the drop down list below:

 

wHO WE ARE AND WHAT WE DO

This class provides further details on Roles and Responsibilites, Organisational Structure, Legislation, The British Library Advisory Committee for PLR and Contact Details.

Roles and Responsibilites

Document: PLR In The UK
Description: A brief history of the PLR campaign, how PLR was established and an overview of the organisation
Availability: Website; Post; email
Cost: Free

Organisational Structure

Document: The PLR Team
Description: Names and job titles of the PLR Team.
Availability: Website; Post; email
Cost: Free

Document: Job Descriptions
Description: Descriptions of the job tasks of each post
Availability: Post; email
Cost: Free

Legislation

Document: Public Lending Right Act 1979
Description: The Act established a right for authors to receive remuneration from public funds for thier books being lent out from public libraries
Availability: Website; Post; email
Cost: Free (reproduced version)
Notes: Copies of the Act which PLR makes available have been reproduced from the official version. Printed copies can be purchased from The Stationery Office

Document: The Public Lending Right Scheme 1982 (Commencement of Variations) Order 1990 (No 2360)
Description: Details of eligible books, eligible authors and payment calculations are set out in the The PLR Scheme.
Availability: Post
Cost: Free (reproduced version)
Notes:

The PLR Scheme was first published in 1982 (No 719) and various amendments followed: 1983 (No 480), 1983 (No 1688), 1984 (No 1847), 1985 (1581), 1985 (No 201), 1986 (No 2103), 1987 (No 1908), 1988 (No 2070), 1988 (No 609), 1989 (No 2188).

In 1990 consolidated text was published (No 2360).

Since 1990 more amendments have been made: 1991 (No 858), 1991 (No 2618), 1992 (No 3049), 1993 (No 799), 1993 (No 3049), 1996 (No 1338), 1996 (No 3237), 1997 (No 1576), 1998 (No 1218), 1999 (No 420), 1999 (No 905), 1999 (No 3304), 2000 (No 933), 2000 (No 3319), 2001 (No 3984), 2002 (No 3123), 2003 (No 839), 2003 (No 3045), 2004 (1258), 2004 (No 3128), 2005 (1519), 2005 (No 3351), 2006 (No 3294), 2009 (No 3259), 2011 (No 54), 2012 (No 63), 2012 (3123), 2014 (1457). The amendments include eligiblity amendments, changes to the Rate Per Loan and changes in Funding. The 1982 version and amendments listed here are available from the PLR office by request. Selected amendments are shown below.

Details on the background of PLR can also be found in the Background section of our website.

Copies of the Scheme which PLR makes available have been reproduced from the official version. Printed copies can be purchased from TSO. Statutory Instruments (from 1987) can also be viewed on the legislation.gov.uk website.


Document: The Public Lending Right Scheme 1982 (Commencement of Variation) Order 2014 (No 1457)
Description: From 1 July 2014 - inclusion of public library loans of audio-books (‘talking
books’) and ebooks downloaded to library premises for taking away as loans (‘on-site’ ebook loans).
Availability: Website; Post; email
Cost: Free (reproduced version)
Notes: Copies of this Statutory Instrument which PLR makes available have been reproduced from the official version. Printed copies can be purchased from TSO.

Document: The Public Lending Right Scheme 1982 (Commencement of Variation) Order 2012 (No 3123)
Description: Changed the Rate Per Loan to 6.20 pence from 9 January 2013
Availability: Website; Post; email
Cost: Free (reproduced version)
Notes: Copies of this Statutory Instrument which PLR makes available have been reproduced from the official version. Printed copies can be purchased from TSO.

Document: The Public Lending Right Scheme 1982 (Commencement of Variation) Order 2005 (No 1519)
Description: From 1 July 2005 - amendment to requirements for designation of sampling points. From 1 September 2006 - amendments to upper (increased to £6,600) and lower (reduced to £1) payment thresholds.
Availability: Website; Post; email
Cost: Free (reproduced version)
Notes: Copies of this Statutory Instrument which PLR makes available have been reproduced from the official version. Printed copies can be purchased from TSO.

Document: The Public Lending Right Scheme 1982 (Commencement of Variations) Order 2004 (No 1258)
Description: Amendment to definition of EEA States
Availability: Website; Post; email
Cost: Free (reproduced version)
Notes: Copies of this Statutory Instrument which PLR makes available have been reproduced from the official version. Printed copies can be purchased from TSO.

The British Library Advisory Committee for PLR

Document: The British Library Advisory Committee for PLR Background
Description: Provides background information on the Advisory Committee
Availability: Website; Post; email
Cost: Free

Contact Details

Document: How to Contact Us
Description: How to contact PLR
Availability: Website; Post; email
Cost: Free

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WHAT WE SPEND AND HOW WE SPEND IT

This class provides further details on PLR's Funding Agreement, Financial Statements, Budgets and Variance Reports, Spending Reviews, Pay and Grading Structures and Author Payments. (Payments to individual authors are confidential and therefore not available.)

Funding Agreement

Document: Funding Agreement
Description: PLR's current Funding Agreement with the Department for Culture, Media and Sport sets out PLR's strategic priorities and the contribution it will make towards meeting DCMS objectives
Availability: Website; Post; email
Cost: Free

Financial Statements, Budgets and Variance Reports

Document: Annual Report and Account 2012-2013
Description: Annual report describing the work of the PLR office and information on the PLR Scheme during the period 1 April 2012 to 31 March 2013. This report also incorporates the PLR Central Fund Account for the year ended 31 March 2013. Information regarding Financial Audit Reports, Staff and Board Members' Allowances and Expenses and Internal Financial Regulations can be found in the in the report
Availability: Website; Post
Cost: 10.75
Notes: The Report is published by The Stationery Office and printed versions can be purchased from TSO.

Document: Annual Report - Archive
Description: Published annual reports which describe the work of the PLR office and provide information on the PLR Scheme.
Availability: Website; Post
Cost: See Notes below
Notes:

Annual Report and Account: 2011-12 (£10.75 published by and available from TSO; free pdf version available on website), 2010-11 (£10.25 published by and available from TSO; free pdf version available on website), 2009-10 (£9.75 published by and available from TSO; free pdf version available on website), 2008-09 (£9.50 published by and available from TSO; free pdf version available on website), 2007-08 (£9.25 published by and available from TSO; free pdf version available on website), 2006-07 (£9.00 published by and available from TSO; free pdf version available on website), 2005-06 (£11.10 published by and available from TSO; free pdf version available on website), 2004-05 (£16.60 published by and available from TSO; free pdf version available on website), 2003-04 (£3.20; free pdf version available on website) Annual Report: 2002-03 (3.20; free pdf version available on website), 2001-02 (3.20; free pdf version available on website), 2000-01 (2.80; free pdf version available on website), 1999-2000 (2.80; free pdf version available on website), 1998-99 (2.80), 1997-98 (2.80), 1996-97 (2.00)


Document: Central Fund Account - Archive
Description: Details the accounts of the Public Lending Right Central Fund and covers the annual payments made to authors
Availability: Website
Cost: Free (website version)
Notes: Available for 2002-2003, 2001-2002, 2000-2001, 1999-2000. These are PLR's website versions of the accounts which National Audit Office have given us permission to use. Printed copies can be purchased from TSO.

Spending Reviews

Document: Spending Review Letter
Description: The latest Spending Review letter from DCMS for the period 2011-12 to 2014-15
Availability: Post; email
Cost: Free
Notes: A link to this letter can be found on the DCMS website through the Funding Agreement

Pay and Grading Structures

See Staff Policies and Procedures (Pay and Pensions)

Author Payments

Document: PLR News - January 2014
Description: Newsletter sent to authors with their payment statements in January 2014 detailing latest developments, how loans data is collected and payments calculated, providing details of the 2014 payment distribution (including number of authors in each payment band) and reminders for authors of important dates in the 2014 PLR calendar
Availability: Website; Post; email
Cost: Free

Document: PLR News - Archive
Description: Newsletter sent to authors with their payment statements detailing developments in the Scheme, facts and figures about the Scheme and facts and figures (including number of authors in each payment band)
Availability: Website; Post; email
Cost: Free
Notes: Newsletters available: Issue 12, January 2013, Issue 11 - January 2012, Issue 10 - January 2011, Issue 9 - January 2010, Issue 8 - January 2009, Issue 7 - January 2008,Issue 6 - January 2007, Issue 5 - January 2006, Issue 4 - January 2005, Issue 3 - January 2004, Issue 2 - January 2003, Issue 1 - January 2002

Document: PLR Notification Leaflet - Archive
Description: Leaflet sent to authors with their payment statements detailing developments in the Scheme, facts and figures about the Scheme and payments (including number of authors in each payment band and amounts distributed due to maximum and minimum thresholds)
Availability: Post
Cost: Free
Notes: Leaflets available: 1984 - 2001

Document: PLR Payments Year 1 - Present
Description: Summary Table. Details the Rate Per Loan, the size of the PLR Fund and amount available to authors for each PLR year
Availability: Post; email
Cost: Free

Document: Geographical Distribution of Payments
Description: Tables detailing the distribution of PLR payments
Availability: Post; email
Cost: Free
Notes: Available for PLR years 2006-07, 2005-06, 2004-05, 2003-04, 2002-03, 2001-02, 2000-01

Document: Distribution of Payments by Country
Description: Breakdown of number of authors, amount distributed, tax deducted and Euro conversion by country
Availability: Post; email
Cost: Free
Notes: Available for PLR years 2012-13, 2011-12, 2010-11, 2009-10, 2008-09, 2007-08, 2006-07, 2005-06, 2004-05, 2003-04, 2002-03, 2001-02, 2000-01

Document: Notification of Payments Summary
Description: Report showing how many payment statements were printed for the year.
Availability: Post; email
Cost: Free
Notes: Available for payments made in 2014, 2013, 2012, 2011, 2010, 2009, 2008, 2007, 2006, 2005, 2004, 2003, 2002, 2001, 2000 ,1999

Document: Payment Control Totals
Description: Breakdown of number of authors and how much money is distributed (gross and net amounts shown) by payment method
Availability: Post; email
Cost: Free
Notes: Available for payments made in 2014, 2013, 2012, 2011, 2010, 2009, 2008, 2007, 2006, 2005, 2004, 2003, 2002, 2001, 2000 ,1999

Document: Collecting Society Breakdown
Description: List of how many authors were paid via each collecting society, how much was paid to each collecting society (gross and net) and net amount paid in Euros
Availability: Post; email
Cost: Free
Notes: Available for payments made in 2014, 2013, 2012, 2011, 2010, 2009, 2008, 2007, 2006. A summary of the latest payments can be found in the Registration section of the website under Payments

Document: Registration Statistics
Description: Report showing number of authors and books registered in that year
Availability: Post; email
Cost: Free
Notes: Available for all PLR payments Year 1 - present

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WHAT aRE OUR PRIORITIES AND HOW ARE WE DOING

This class provides further details on Strategies and Plans, How We Are Doing and Customer Service

Strategies and Plans

Document: Annual Report and Account 2012-2013
Description: Annual report describing the work of the PLR office and information on the PLR Scheme during the period 1 April 2012 to 31 March 2013. This report also incorporates the PLR Central Fund Account for the year ended 31 March 2013.
Availability: Website; Post
Cost: 10.75
Notes: The Report is published by The Stationery Office and printed versions can be purchased from TSO.

Document: Annual Report - Archive
Description: Published annual reports which describe the work of the PLR office and provide information on the PLR Scheme.
Availability: Website; Post
Cost: See Notes below
Notes:

Annual Report and Account: 2011-12 (£10.75 published by and available from TSO; free pdf version available on website), 2010-11 (£10.25 published by and available from TSO; free pdf version available on website), 2009-10 (£9.75 published by and available from TSO; free pdf version available on website), 2008-09 (£9.50 published by and available from TSO; free pdf version available on website), 2007-08 (£9.25 published by and available from TSO; free pdf version available on website), 2006-07 (£9.00 published by and available from TSO; free pdf version available on website), 2005-06 (£11.10 published by and available from TSO; free pdf version available on website), 2004-05 (£16.60 published by and available from TSO; free pdf version available on website), 2003-04 (£3.20; free pdf version available on website) Annual Report: 2002-03 (3.20; free pdf version available on website), 2001-02 (3.20; free pdf version available on website), 2000-01 (2.80; free pdf version available on website), 1999-2000 (2.80; free pdf version available on website), 1998-99 (2.80), 1997-98 (2.80), 1996-97 (2.00)


Document: Corporate Plan
Description: PLR's current Corporate Plan detailing PLRs objectives and aims, risks and issues, review of previous year's performance and projected operating costs
Availability: Website; Post; email
Cost: Free

Document: PLR's Objectives
Description: Details of the British Library's core objectives for administering PLR
Availability: Website; Post; email
Cost: Free

Document: PLR Timetable
Description: A timetable listing the actions required in order to process the annual payments to authors. Actions are listed by date and show who is responsible as well as when the action has been completed
Availability: Post; email
Cost: Free

How are we doing

Document: Quinquennial Review Report, 2002
Description: The Report published in December 2002 was a result of the Department for Culture, Media and Sport's review of the PLR Scheme. The review looked at issues such as the continuing need for PLR, the continuing appropriateness of the Scheme's provisions and scope, the efficiency and effectiveness of the Registrar's administration of PLR, and the future direction of the Scheme. The final Report, proposed no major changes to the Scheme or its administration; but included a number of recommendations relating to the scope of PLR and future direction of the Scheme.
Availability: Website; Post; email
Cost: Free

Document: Survey of Authors' Views, 2006
Description: Report on feedback to Questionnaire sent to authors receiving the maximum PLR payment
Availability: Post; email
Cost: Free

Document: Survey of Authors' Views, September 2001
Description: Report on feedback to Questionnaire sent to representative sample of authors drawn from each of PLR's payment bands
Availability: Post; email
Cost: Free

Document: How Are We doing? 2007-08
Description: Summary of responses on PLR's Level of Service from authors as a result of the feedback to the How are We Doing? Questionnaire.
Availability: Website; Post; email
Cost: Free
Notes: Summaries of 2006-07, 2005-06 and 2004-05 responses also available from the PLR office on request

Document: Are We On the Right Track? Report
Description: Report on responses from librarians regarding PLR's Level of Service to libraries
Availability: Post; email
Cost: Free
Notes: Available for 2007, 2006, 2005, 2004, 2003, 2002, 2001

Document: Where Authors Heard About PLR Report, 2009
Description: Report on where authors registering for the first time heard about PLR
Availability: Post; email
Cost: Free

Document: Online Service Survey Report 2007
Description: Results of PLR online service survey
Availability: Post; email
Cost: Free
Notes: Report based on feedback received in 2006 and 2005 also available on request from PLR office

Document: Health, Safety and Welfare Report - March 2000
Description: Risk Assessment Report commissioned by PLR, carried out by a Health & Safety Consultant
Availability: Post
Cost: Free

Document: Risk Assessment Review - August 2008
Description: Managers review of risk assessment, detailing action taken and any future actions required
Availability: Post
Cost: Free
Notes: Reviews also undertaken in July 2006, September 2004, September 2003, November 2000, April 2000

Document: Fire Risk Assessment - October 2009
Description: Review of fire risks within PLR premises conducted on behalf of the landlord
Availability: Post
Cost: Free
Notes:

Assessment also available for October 2008, October 2007, September 2004, December 2003


Document: Fire Risk Assessment Review - December 2004
Description: Managers review of Risk Assessment detailing action taken.
Availability: Post
Cost: Free

Document: Stress Risk Assessment - September 2009
Description: Summary of results of staff HSE questionnaire
Availability: Post
Cost: Free
Notes: Also available for 2008, 2007, 2006, 2005

Document: Health & Safety Log 2012 - 2016
Description: Details of staff training and checks undertaken by PLR in order to meet it's health & safety responsibilities
Availability: Post
Cost: Free
Notes: Also available for 2007-11, 2002-06, 1997-2001

Customer Service

Document: Customer Service Standards
Description: Details PLR's Customer Service Standards
Availability: Website; Post; email
Cost: Free

Document: Complaints Procedure
Description: Leaflet advising how to contact the PLR office in the event of receiving an unsatisfactory standard of service
Availability: Website; Post; email
Cost: Free

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HOW WE MAKE DECISIONS

This class provides further details on PLR's decision making processes.

Planning Group

Document: Summary Planning Group Minutes
Description: Summary Minutes of PLR's Planning Group (Members: Registrar, Principal Finance Officer, HR & Finance Manager, IT Manager)
Availability: Post; email
Cost: Free
Notes: These documents are not retrospective. Summarised Minutes are available of the most recent meeting

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POLICIES AND PROCEDURES

This class details PLR's library of Policies and Strategies, Team Procedures and Staff Handbook. (Names of individuals will be blanked out.)

PLR Policies and Strategies

Document: Accommodation Strategy
Description: PLR's Accommodation Strategy details the objectives of the strategy, timetable, benefits, responsibilities etc
Availability: Post; email
Cost: Free

Document: Green Housekeeping Strategy
Description: PLR's Green Strategy comprises a policy statement and a list of policy aims to improve PLR's environmental performance
Availability: Post; email
Cost: Free

Document: Information System Security Policy
Description: PLR’s Information System Security Policy aims to document PLR's overall approach to data security and to indicate how existing policies and procedures contribute to this
Availability: Post; email
Cost: Free

Document: Information Systems Strategy
Description: PLR's IS Strategy details objectives and targets, commitment to achievement, IT providers, e-communications provision, information security, risk management and intellectual property rights
Availability: Post; email
Cost: Free

Document: Learning and Development Strategy
Description: A list of current training and development activities planned throughout the year to enable PLR to meet its Corporate Objectives
Availability: Post; email
Cost: Free
Notes: Names of individuals have been blanked out

Document: Marketing & Communications Plan
Description: Details PLR's marketing plan objectives
Availability: Post; email
Cost: Free

Document: Online Registration Service Access Policy
Description: This policy defines and clarifies policies, principles, standards, guidelines, and responsibilities related to the security of PLR’s online registration service resources
Availability: Post; email
Cost: Free

Document: People Strategy
Description: Details the aims, objectives and responsibilities of PLR's People Strategy
Availability: Post; email
Cost: Free

Document: Procurement Strategy
Description: PLR's Procurement Strategy contains the strategy objectives, commitment to achievement, DCMS Procurement Community, NAO recommendations and conclusion
Availability: Post; email
Cost: Free

Document: Records Management Policy
Description: PLR's Records Management Policy provides a framework for managing PLR's documents and records
Availability: Post; email
Cost: Free

Document: Risk Management & Policy at PLR
Description: Details PLR's risk management policy, how risk management is used as part of PLR's internal control, PLR's risk management process and staff responsibilities
Availability: Post; email
Cost: Free

Document: Whistleblowing Policy
Description: Details procedue for reporting any unlawful conduct at work
Availability: Website; post; email
Cost: Free

PLR Team Procedures

Document: Financial Guidance and Procedures
Description: Procedures for budgeting, accounting, dealing with fixed assets and details of PLR's financial software packages
Availability: Post, email
Cost: Free

Document: DCMS Financial Information
Description: Procedures for annual report and accounts, resource budgeting, cash profiling, grant-in-aid requests
Availability: Post, email
Cost: Free

Document: Corporate Governance & Internal Control
Description: Procedures relating to audits, Governance Statement. Details of PLR's Risk Management and Policy can be found under Plans and Strategy
Availability: Post, email
Cost: Free

Document: Author Payments Procedures
Description: Details of Corporate Services functions relating to processing annual payments to authors
Availability: Post, email
Cost: Free

Document: Procurement
Description: PLR's procurement strategy policy and rules and procedures releating to purchases and sales. PLR's Procurement Strategy is available under Plans and Strategy
Availability: Post, email
Cost: Free

Document: Records Management
Description: Records Management policies and procedures (eg network management, filing, archiving, printing, maintenance of PLR's intranet and websites)
Availability: Post, email
Cost: Free

Document: IT Procedures
Description: Details the policies users must comply with to enfore proficient computer use. PLR's IS Strategy is available under Plans and Strategy
Availability: Post, email
Cost: Free
Notes: Some personal information has been blanked out

Document: Project Management Procedures
Description: Procedures relating to PLR's project management policy, approach and evaluation
Availability: Post, email
Cost: Free

Document: Green Housekeeping Strategy
Description: Details of PLR's green housekeeping procedures. PLR's Green Strategy is available under Plans and Strategy
Availability: Post, email
Cost: Free

Document: Business Continuity
Description: Details the purpose, roles and responsibilities and plan testing procedures. (PLR's Business Continuity Plan is exempt as it deals with security issues.)
Availability: Post, email
Cost: Free
Notes: Some information has been blanked out as it deals with security issues

Document: Freedom of Information & Transparency Agenda
Description: Details of purpose, roles and responsibilities. Further guidance also given on procedures for dealing with the media and PLR's policy on the availability of data generated by the Scheme
Availability: Post, email
Cost: Free

Document: Administration of Irish PLR
Description:

Instructions for the Corporate Services team regarding the administration of Irish PLR

Availability: Post, email
Cost: Free

Document: Author Services Procedures - Registration of Applicants and Books
Description: Desk instructions for members of the Author Services team dealing with registration of applicants and books
Availability: Post; email
Cost: Free

Document: Author Services Procedures - Loans Data Collection
Description: Desk instructions for members of the Author Services team dealing with loans data collection
Availability: Post; email
Cost: Free

Document: Author Services Procedures - Grossing Up
Description: Desk instructions for dealing with the annual grossing up of loans data
Availability: Post; email
Cost: Free
Notes Some data has been blanked out as it deals with personal information

Document: Author Services Procedures - Payment
Description: Details of Author Services functions relating to the annual payments to authors
Availability: Post; email
Cost: Free

Document: Author Services Procedures - Annual Statistics
Description: Instructions for producing the annual listings of most borrowed authors and books
Availability: Post; email
Cost: Free

Document: Author Services Procedures - Constructing Bibliographic Search Codes
Description: Desk instructions detailing how to construct internal bibliographic search codes to be used in PLR files interrogation
Availability: Post; email
Cost: Free

Document: Author Services Procedures - Invalid, Incorrect, Duplicate and Set ISBNs
Description: Procedures for dealing with the above
Availability: Post; email
Cost: Free

Document: Author Services Procedures - Bookfile Updates
Description: Procedures for dealing with updates from the British Library and Source Data
Availability: Post; email
Cost: Free

Document: Author Services Procedures - Claims and Transfers (Miscellaneous)
Description: Procedures for dealing with payment deferred
Availability: Post; email
Cost: Free
Notes: Some personal information has been blanked out

Document: Author Services Procedures - Procedures for Year End
Description: Procedures for dealing with each PLR year end (30 June)
Availability: Post; email
Cost: Free

Document: Author Services Procedures - Historical Data
Description: Details the purposes in retaining archived book loans, payments and library loans data
Availability: Post; email
Cost: Free

Document: Author Services Procedures - Book Categories
Description: Details the categories which are added to book records on the PLR database
Availability: Post; email
Cost: Free

Document: Author Services Procedures - Miscellaneous Procedures
Description:

Details Author Services procedures for internally processing complaints (the complaints procedure for authors is outlined in the Information for Authors Leaflet) and procedures for sending mailshots to authors with invalid sort codes

Availability: Post; email
Cost: Free

Document: Author Services Procedures - Sample Selection
Description: Details Author Services procedures for selection and designation of sample library authorities to particpate in the PLR sample and supply PLR with book loans information.
Availability: Post; email
Cost: Free

Document: Eligibility Rulings/Interpretations Manual
Description:

Manual providing detailed interpretation of PLR's eligibility rulings

Availability: Post; email
Cost: Free
Notes: Some personal information has been blanked out

Staff Handbook

Document: Terms and Conditions
Description: Details of holiday entitlements, sickness entitlements, maternity provision and PLR staff pension scheme
Availability: Post; email
Cost: Free

Document: Staff Relations Policies & Procedures
Description: Details of PLR's Code of Conduct, organisational Standards, communications, facility time agreement, e-comms policy, social networking policy, dismissal, discipline, appeals, poor performance, grievance, bullying and harassment, equal opportunities, fraud, anti-bribery policy, conflicts of interest and whistleblowing procedures
Availability: Post; email
Cost: Free
Notes: PLR's policy for tackling Tackling Internal Fraud and Tackling External Fraud can be found under Publications, in the Media Centre and the Whistleblowing Policy can be found under Contact PLR

Document: Health & Safety Policies & Procedures
Description: Details of PLR's Health & safety policy and housekeeping, DSE, stress, smoking, eyecare plan, kitchen facilities, first aid, risk assessment procedures
Availability: Post; email
Cost: Free
Notes: Details of PLR's fire instructions and security procedures will not be released so as not to compromise the health & safety of staff or the security of PLR's premises

Document: Pay & Pensions Policies & Procedures
Description: Details of PLR's performance related pay systems, pay band structure, equity pay systems, Inland Revenue contacts, paid childcare rules and stakeholder pensions
Availability: Post; email
Cost: Free

Document: Hours of Work Policies & Procedures
Description: PLR's Hours of work policy and procedures covering flexible working arrangements, homeworking policy, job sharing and part time work, overtime, travel time, early office closure and contacting staff at home
Availability: Post; email
Cost: Free

Document: Leave Policies & Procedures
Description: Details of procedures to be followed when taking holidays, parental leave/domestic leave/compassionate leave, sickness leave, maternity leave, statutory time off, requesting flexible working arrangements and making arrangements for job cover
Availability: Post; email
Cost: Free

Document: Travel & Subsistence Policies & Procedures
Description: General principles of travel & subsistence policies, details of rates for motor travel, hotel expenses & meals, day subsistence, how to claim expenses and details of UK subsistence and mileage allowance rates
Availability: Post; email
Cost: Free

Document: Recruitment & Selection Policies & Procedures
Description: Details of PLR's recruitment & selection, induction procedures and procedures for giving references
Availability: Post; email
Cost: Free

Document: Training & Development Policies & Procedures
Description: PLR's policies and procedures for training & development, PLR's management standards and skills framework, adult further education, use of office for study purposes, secondments, appeals and work experience students
Availability: Post; email
Cost: Free

Document: Performance Review Policy & Procedure
Description: Details of PLR's staff appraisal system
Availability: Post; email
Cost: Free

Document: Data Protection Policies & Procedures
Description: Data protection policy & procedure, how PLR will apply data protection to recruitment, employment and author records, discipline & dismissal, access & disclosure to information, procedure for access to personal data from employees and external requests, disposal policy
Availability: Post; email
Cost: Free

Document: Retirement Policies & Procedures
Description: Details PLR's retirement policy and procedures
Availability: Post; email
Cost: Free

Document: Contracts of Employment
Description: Blank contact issued to staff specifying their contractual terms of conditions of employment. For Permanent, Fixed Term, Part time and Jobshare employment
Availability: Post; email
Cost: Free

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LISTS AND REGISTERS

This class contains further information regarding PLR's Asset Register, Register of Gifts and Hospitality and Register of Interests.

Asset Register

Details of PLR's fixed assets can be found in our Annual Accounts.

Register of Gifts and Hospitality

Document: Register of Gifts and Hospitality
Description: Details gifts and hospitality provided to senior personnel and Board members.
Availability: Post; email
Cost: Free

Register of Interests

For further information regarding the British Library Advisory Committee for PLR see Who We Are (Advisory Committee for PLR).


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THE SERVICES WE OFFER

Find more information here on Media Releases, Statistics, Publications, Information and Advice and the International PLR Network. (Personal information about registered authors, their book loans and payments is covered by the Data Protection Act and therefore cannot be made available.)

Media Releases

Document: Press Release - February 2013
Description: US Writers Smother UK Rivals When it Comes to Bodies in the Library
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2013
Description: Children's Writers Rule in PLR's Most Borrowed Authors List
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2013
Description: 30 Years of Worth - PLR marks three decades of payments to writers
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2013
Description: Ask LEWIS - Tracking the borrowing habits of the nation
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2012
Description: Children's Writers Ride High in PLR's Most Borrowed Atuhors List
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2012
Description: It's Criminal - Latest PLR Data reveals huge popularity of US crime novels and thrillers with UK borrowers
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2012
Description: Ask LEWIS - Tracking the borrowing habits of the nation
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2012
Description: The Borrowing Habits of the Nation - UK Library Chart Toppers 2010-11
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2011
Description: UK Children's Writers Dominate PLR's Most Borrowed Authors List
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2011
Description: Ask LEWIS - Tracking the Borrowing Habits of the Nation
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2011
Description: The Borrowing Habits of the Nation - UK Library Chart Toppers 2009-10
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2011
Description: The Borrowing Habits of the Noughties - A Decade of Data 2000-2010
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2010
Description: Jacqueline Wilson is the Most Borrowed Author of the Last Decade
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2010
Description: Happy Valentine's Day! Latest PLR Data Reveals Our Romantic Reading Habits
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2010
Description: Most Borrowed vs Most Bought 1999 - 2009
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2010
Description: 2008-09 Chart Toppers
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2010
Description: 1999-2009 Chart Toppers of the Decade
Availability: Website; Post; email
Cost: Free

Document: Press Release - November 2009
Description: 1979-2009: PLR celebrates 30 years of supporting Scottish authors
Availability: Website; Post; email
Cost: Free

Document: Press Release - June 2009
Description: Bestselling author Tracy Chevalier visits Teesside to mark PLR's 30th anniversary
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2009
Description: James Patterson is UK's Most Borowed Author
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2009
Description: As PLR Celebrates its 30th Anniversary: "We need PLR more than ever", say writers
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2009
Description: 30 `Pearls' About PLR: Did you know that...?
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2009
Description: Public Lending Right at 30
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2009
Description: Are Reading Habits Regional?
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2009
Description: Public Libraries' Chart Toppers 2007-2008 (UK)
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2008
Description: James Patterson Topples Jacqueline Wilson to Become UK's Most Borrowed Author
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2008
Description: The PLR Lifeline: What PLR Payments & Libraries Mean to Authors
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2008
Description: Public Libraries' Chart Toppers 2006-2007 (UK)
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2008
Description: Public Libraries' Chart Toppers 2006-2007 (Regional)
Availability: Website; Post; email
Cost: Free

Document: Press Release - December 2007
Description: PLR launches new advocacy booklet inviting writers to talk
Availability: Website; Post; email
Cost: Free

Document: Press Release - May 2007
Description: PLR launches new and improved online registration service
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2007
Description: Jacqueline Wilson Retains Crown as UK's Most Borrowed Author
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2007
Description: Revealed: The Authors with Staying Power
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2007
Description: A Decade of Data from Public Lending Right
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2007
Description: `Ask Lewis' - Tracking the Borrowing Habits of the Nation
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2007
Description: Public Libraries' Chart Toppers 2005-2006
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2006
Description: Jacqueline Wilson: UK's Most Borrowed Author for Third Year Running
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2006
Description: UK Library Borrowers Turn to Crime: PLR Figures Highlight Growing Popularity of Crime Fiction, Thrillers and Children's Books
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2006
Description: `Ask Lewis' - Tracking the Borrowing Habits of the Nation
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2006
Description: Public Libraries' Chart Toppers 2004 - 2005
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2005
Description: `Public Lending Right Data Reveals Jacqueline Wilson is Still the Borrowers' Choice'
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2005
Description: `Borrowers Recommend' Reading Promotion Experiments with New Book Marketing Approach
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2005
Description: `Ask Lewis' - Tracking the Borrowing Habits of the Nation
Availability: Website; Post; email
Cost: Free

Document: Public Libraries' Chart Toppers - February 2005
Description: `Public Libraries' Chart Toppers 2003-04'
Availability: Website; Post; email
Cost: Free

Document: Supporting a Creative Nation - 2004
Description: Public Lending Right - 25 years, serving authors in partnership with public libraries
Availability: Website; Post; email
Cost: Free

Document: Supporting a Creative Nation - 2004
Description: Whose loan is it anyway? Public Lending Right - serving authors for 25 years
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2004
Description: `Wilson Topples Cookson' Children's writer Jacqueline Wilson becomes UK's most borrowed author as PLR celebrates its 25th anniversary
Availability: Website; Post; email
Cost: Free

Document: Public Libraries' Chart Toppers - February 2004
Description: `Public Libraries' Chart Toppers 2002-03'
Availability: Website; Post; email
Cost: Free

Document: Press Release - April 2003
Description: `Welcome Boost to Author Earnings as PLR Announces Substantial Rate Increase'
Availability: Website; Post; email
Cost: Free

Document: Press Release - April 2003
Description: `Cookson's 17-year Reign Under Threat: Who is Her Heir Apparent?'
Availability: Website; Post; email
Cost: Free

Document: Public Libraries' Chart Toppers - April 2003
Description: `Public Libraries' Chart Toppers 2001-02'
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2002
Description: `What's the Nation Really Reading? UK's Most Popular Authors Revealed'
Availability: Website; Post; email
Cost: Free

Document: Did You Know? - February 2002
Description: `The PLR Scheme 2000-01 - Did You Know?'
Availability: Website; Post; email
Cost: Free

Document: Press Release - February 2001
Description: `Public Lending Right - The Difference it Makes. UK Authors Receive Vital Income - February 2001'
Availability: Website; Post; email
Cost: Free

Document: Did You Know - February 2001
Description: `The PLR Scheme 1999-2000 - Did You Know?'
Availability: Website; Post; email
Cost: Free

Document: Press Release - January 2000
Description: `Children's Authors More Popular Than Ever in Libraries'
Availability: Website; Post; email
Cost: Free

Document: Press Release - January 1999
Description: The PLR Scheme Twenty Years On: `Phoney and Unworkable' or `Smooth, Effortless and Wonderful'?
Availability: Website; Post; email
Cost: Free

Statistics

Document: PLR: A Time Line
Description: Interesting facts and figures
Availability: Website; Post; email
Cost: Free

Document: Most Borrowed Authors (Top 400) - 2011-12
Description: Most recent listing - adult and children's authors combined.
Availability: Website; Post; email
Cost: Free
Notes: See below for archive listings

Document: Most Borrowed Authors (Top 400) - Archive
Description: Top 400 listing - adult and children's authors combined
Availability: Website; Post; email
Cost: Free
Notes: Top 400 istings available for PLR years 2009-10 - 2010-11. Years 2005-06 - 2008-09 contain Top 250 and Years 1990-91 - 2004-05 contain Top 100

Document: Most Borrowed Authors (Top 20) - 2011-12
Description: Most recent Top 20 listings - adult, children's and classic listings available
Availability: Website; Post; email
Cost: Free
Notes: See below for archive listings

Document: Most Borrowed Authors (Top 20) - Archive
Description: Top 20 listing - adult, children's and classic listings available
Availability: Website; Post; email
Cost: Free
Notes:

Listings available for PLR years 1990-91 - 2010-11 (1990-91 listing does not include classic authors)


Document: Most Borrowed Titles (Top 20) - 2011-12
Description: Most recent Top 20 listing - includes fiction, non-fiction and classic titles
Availability: Website; Post; email
Cost: Free
Notes: See below for archive li stings

Document: Most Borrowed Titles (Top 20) - Archive
Description: Top 20 listings - include fiction and non-fiction titles
Availability: Website; Post; email
Cost: Free
Notes: Listings available for PLR years 1991-92 - 2010-11

Document: Regional Top 100 Titles - 2011-12
Description: Top 100 titles from each of the nine government regions for England (East, East Midlands, London, North East, North West & Merseyside, South East, South West, West Midlands, Yorkshire & The Humber) plus Northern Ireland, Scotland and Wales
Availability: Website; Post; email
Cost: Free
Notes: See below for archive listings

Document: Regional Top 100 Titles - Archive
Description: Top 100 titles available from each of the regions sampled by PLR
Availability: Website; Post; email
Cost: Free
Notes: Listings available for PLR years 1991-92 - 2010-11 (1991-92 - 2005-06 listings are based on the eight regions specified in the PLR sample - Counties Northern, Counties South East, Counties South West, Metropolitan Boroughs, London, Northern Ireland, Scotland and Wales)

Document: Most Borrowed Titles (Top 100) - Archive
Description: Top 100 children's and adult titles arranged alphabetically, rather than in loans order
Availability: Post
Cost: Free
Notes: Listings available for PLR years Jan-Jun 1983 - 1990-91. Children's listings are not available for Jan-Jun 1983 or for 1983-1984 listings

Document: Loans by Category 2011-12
Description: Breakdown of loans of registered books by category
Availability: Website; Post; email
Cost: Free
Notes: Using the book trade’s standard BIC (Book Industry Communications) subject categories, this table is based on estimated national loans derived from ALL the book loans collected by the PLR office from its sample library authorities.

Document: Loans by Category listings - Archive
Description: Breakdown of loans of books by category
Availability: Website; Post; email
Cost: Free
Notes: Listings available for PLR years 2000-01 - 2010-11. Since 2000-01 PLR has been using the book trade’s standard BIC (Book Industry Communications) subject categories. These tables are based on estimated national loans derived from ALL the book loans collected by the PLR office from its sample library authorities (not just from loans of books registered for PLR as in the past).

Document: Loans of Registered Books by Category listings - Archive
Description: Breakdown of loans of registered books by category
Availability: Website; Post; email
Cost: Free
Notes: Listings available for PLR years 1992-93 - 1999-00. The tables are based on estimates for book loans nationally, derived from loans data collected from PLR’s sample library authorities. However, the tables take account only of loans of books registered for PLR (about 45%) of library loans and use categories devised by the PLR office.

Document: PLR Library Sample (2013-14)
Description: Details of library authorities due to participate in sample from 1 July 2013
Availability: Website; Post; email
Cost: Free

Document: PLR Library Sample (2012-13)
Description: Details of library authorities currently participating in the PLR sample
Availability: Website; Post; email
Cost: Free
Notes: See below for archive listings

Document: PLR Library Sample - Archive
Description: Archive lists of library authorities participating in the PLR sample
Availability: Website; Post; email
Cost: Free
Notes: Listings available for PLR years 1982-83 - 2011-12. (The website listings from 1982-83 - 1991-92 are based on the eight regions specified in the PLR legislation. Listings from 1992-93 onwards are based on the nine government regions for England plus Northern Ireland, Scotland and Wales.)

Document: Grossing-Up Factors
Description: Lists of the grossing up factors used in the payment calculations. Gives details of number of loans sampled, all loans, % sampled and multiplication factors for each of the regions sampled by PLR
Availability: Post; email
Cost: Free
Notes: Listings available for PLR years 1982-83 - 2011-12

Publications

Document: Writers Talk 2009
Description: This anniversary edition is the third booklet in a series and hears from past members of the PLR Advisory Committee about what PLR has meant to them. Agent Meg Davis, Registrar Jim Parker, journalist and commentator Joan Smith (interviewing Maureen Duffy) and librarian Grace Kempster contribute to this edition. Photographs were commissioned of Cardiff Central Library and its customers.
Availability: Website; Post
Cost: Free

Document: Writers Talk 2008
Description: The second booklet in this series looks at creative relationships and PLR. With contributions from novelist Tracy Chevalier, Chief Librarian Rob Froud, Chief Executive of ALCS Owen Atkinson, journalist and novelist Joan Smith and novelist Tim Jeal. This year photographs were also commissioned of ten writers and they tell us what they are writing now.
Availability: Website; Post
Cost: Free

Document: Writers Talk 2007
Description: A new advocacy booklet (published in December 2007) with contributions from some of the UK's top writers and journalists. Includes a review by the Registrar, foreword by Simon Brett, plus contributions from Maureen Duffy, Danuta Kean and Barry Turner
Availability: Website; Post
Cost: Free

Document: Whose Loan Is It Anyway?
Description: This book tells the story of that campaign and of the early years of the scheme through the recollections of those most closely involved
Availability: Website; Post
Cost: 4.50 or free to view on website

Information and Advice

Document: Data Protection Notice: Information We Hold About Authors
Description: Notice describing the personal information we keep about authors, for how long and for what purpose
Availability: Post; email
Cost: Free

Document: PLR enews
Description: Short and informative quarterly newsletter sent to registered authors with email addresses (unless they request to opt out)
Availability: Website; Post; email
Cost: Free
Notes: Available for Dec 2006, Mar 2007, Jun 2007, Oct 2007, Dec 2007, Mar 2008, Jun 2008, Sep 2008, Dec 2008, May 2009, Dec 2009, May 2010, Dec 2010, May 2011, Dec 2011, May 2012, Dec 2012, Jun 2013, Sep 2013

Document: Information for Authors Leaflet
Description: Leaflet for authors providing information on the UK and Irish PLR schemes, details of eligibility requirements, information on Tax and VAT, the service you may expect from PLR etc
Availability: Website; Post; email
Cost: Free

Document: Application for Registration Pack for New Applicants
Description: Application form for registering for UK and/or Irish PLR with guidance notes and details of supporting information required for new applicants
Availability: Website; Post; email
Cost: Free
Notes: Authors can also register for PLR Online. (Please note the online service is not available just for Irish registrations.)

Document: Additional Book Registration Form
Description: Form for registering additional books for UK and/or Irish PLR
Availability: Website; Post; email
Cost: Free
Notes: This can also be done using the Online service. (Please note the online service is not available just for Irish registrations.)

Document: Application to Synchronise UK and Irish PLR Details
Description: Form to synchronise personal and book data so that details are the same for the UK and Irish PLR schems
Availability: Website; Post; email
Cost: Free

Document: Information Leaflet - UK and Irish Assignment and Posthumous Registration
Description: Leaflet giving advice on transferring PLR to a new owner and posthumous registration
Availability: Website; Post; email
Cost: Free

Document: Guide to Completing a Will
Description: Guide giving appropriate wording when referring to PLR in your Will
Availability: Website; Post; email
Cost: Free

Document: Application for Assignment (Transfer on Death) Form
Description: Guidance notes and form to assign books registered for UK PLR only, Irish PLR only or both schemes
Availability: Website; Post; email
Cost: Free

Document: Application for Assignment (Gift or Sale) Form
Description: Guidance notes and form to assign books registered for UK PLR only, Irish PLR only or both schemes
Availability: Website; Post; email
Cost: Free

Document: First Application for Posthumous Registration Form and Guidance Notes
Description: Guide to completing and form for first applications for posthumous registration of books for both the UK and Irish PLR schemes
Availability: Website; Post; email
Cost: Free

Document: Subsequent Application for Posthumous Registration Form and Guide
Description: Application form and guidance notes for subsequent applicants for posthumous registration of books for both the UK and Irish PLR schemes
Availability: Website; Post; email
Cost: Free

Document: Application to Renounce Registered Interests Form
Description: Form for registered authors to remove some or all their titles from the PLR Register either temporarily or permanently - for UK PLR only, Irish PLR only or both schemes
Availability: Website; Post; email
Cost: Free

Document: Amending UK or International Bank Details Form
Description: Form for registered authors to advise PLR of amendments to direct credit details
Availability: Website; Post; email
Cost: Free

Document: Declaration, Certificate and Supporting Documents Form
Description: Form for authors registering for PLR for the first time using the online service to complete
Availability: Website; Post; email
Cost: Free

Document: The Role of Sample Libraries Leaflet
Description: Leaflet providing information on PLR to sample libraries
Availability: Website; Post; email
Cost: Free

Document: Quick FAQs for Sample Libraries
Description: Leaflet detailing frequently asked questions from libraries participating in the sample
Availability: Website; Post; email
Cost: Free

International PLR Network

The Registrar of PLR in the UK maintains a website giving details of the international PLR situation. For further information visit the website at www.plrinternational.com

Document: PLR - The International Situation
Description: Document giving details on how long PLR has existed, how many countries recognise PLR, the legal basis and approach in other countries, how payments are calculated, basic details of the EU Lending Directive and PLR situation in States seeking membership of the EU
Availability: Post; email
Cost: Free

Document: PLR Around the World at a Glance
Description: Table detailing the countries with PLR systems, the legal status, source of funding, method of calculation, citizenship/language requirement, eligible material and eligible contributors.
Availability: PLR International website; Post; email
Cost: Free

Document: Established PLR Schemes
Description: Details the countries with established PLR schemes (contact details, overview and background information)
Availability: PLR International website; Post; email
Cost: Free

Document: PLR Schemes in Development
Description: Details the countries currently developing PLR Schemes (contact details and recent developments)
Availability: PLR International website; Post; email
Cost: Free

Document: International PLR Network Leaflet
Description: Leaflet giving details of the Network background and activities.
Availability: Post
Cost: Free

Document: International PLR Network Conference - Reports
Description: The International PLR Network meets every two years at a conference held by a member country. Brief Conference reports for each year are available.
Availability: PLR International website; Post; email
Cost: Free
Notes: Conferences held in 2011 (Brussels), 2009 (Lisbon), 2007 (Paris), 2005 (Berlin), 2003 (Oslo), 2001 (Canberra), 1999 (Ottawa) 1997 (Copenhagen)

Document: PLR Training Seminars for European Countries - Reports
Description: Brief reports of PLR seminars for European countries lacking PLR systems
Availability: PLR International website; Post; email
Cost: Seminars held in 2008 (Bucharest), 2007 (Budapest), 2006 (Madrid), 2004 (Rome), 2003 (London)

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